Archiving Lotus Notes data

Archiving Lotus Notes data

When modernizing or migrating legacy Lotus Notes/Domino environments, archiving historical data is a crucial step. I have experience archiving to different platforms, depending on specific requirements.

Archive Solutions

MongoDB

NoSQL database ideal for flexible document structures. Notes documents can be migrated including rich text and attachments.

Advantages:

  • Scalable
  • Flexible schema
  • Good query performance

Filesystem or SharePoint with PDF conversion

For compliance and long-term storage. Notes documents are converted to PDFs with metadata.

Advantages:

  • Universally readable format
  • Integrates with Microsoft 365
  • Suitable for compliance requirements

Hybrid solutions

Combination of databases for structured data and file storage for documents and attachments.

Technical approach

The migration consists of:

  • Inventory of databases and data volumes
  • Mapping of Notes document structures
  • Conversion scripts (LotusScript/Java)
  • Validation and quality checks
  • Documentation

Case: Document Manager to SharePoint

Successfully migrated 250GB+ of documents from Lotus Domino Document Manager to SharePoint for an international HR consultancy firm, including complete metadata preservation.

Contact

Interested in an archiving project? Get in touch for a no-obligation conversation.

Get in touch